Template
UK Invoice Template
A clean, free UK invoice template for freelancers and small businesses. Edit in the browser, then copy as text or HTML, or download a PDF.
Seller
Client
Invoice details
Line items
Invoice
No. INV-2026-0001
Date: 23 June 2026
Due: 7 July 2026
From
Your Business Name
123 High Street London SW1A 1AA
hello@yourbusiness.co.uk
Bill to
Client Ltd
456 Market Square Manchester M1 2AB
| Description | Qty | Unit | VAT | Line total |
|---|---|---|---|---|
| Consulting services | 1 | £500.00 | 20% | £500.00 |
| Implementation (per day) | 2 | £450.00 | 20% | £900.00 |
PDF uses your browser's print dialog — choose "Save as PDF" as the destination.
How to use this invoice template
- Fill in your business details on the left — name, address, email and (if registered) your VAT number.
- Add the client's name and address.
- Set the invoice number using a sequential format such as
INV-2026-0001. - Add one line per item or service. The template calculates net, VAT and gross totals automatically.
- Use Copy as text for email, Copy as HTML to paste into Notion or a CMS, or Download PDF to save a printable copy.
Need more control (logo, payment instructions, draft saving)? Use the full PoundKit Invoice Generator.
What a UK invoice must include
- A unique, sequential invoice number
- Your business name and address
- The customer's name and address
- The invoice date (and supply date, if different)
- A clear description of the goods or services
- The amount being charged, and the total amount owed
- Your VAT number and a VAT breakdown — if you are VAT registered
See GOV.UK — Invoices: what they must include for the official guidance.
VAT vs non-VAT invoices
If you are not VAT registered, your invoice shows a single total and does not mention VAT.
If you are VAT registered, every invoice must show your VAT number, the VAT rate applied to each line (20%, 5% or 0%), the total VAT charged, and both the net and gross totals. Use the VAT Calculator if you need to sanity-check a line.
Sole trader vs limited company format
Sole trader
Show your own name (and any trading name) plus your business address. You do not need a company number.
Limited company
Show your registered company name, your registered office address, and your company number. Include your VAT number if registered.
Invoice number rules
HMRC requires invoice numbers to be unique and sequential with no gaps. If you cancel an invoice, keep the number on file rather than reusing it. A simple, future-proof format is INV-YYYY-0001 — the year prefix makes it easy to scan, and the four-digit suffix gives you plenty of room.
FAQ
Is this UK invoice template free?
Yes. The template is free, requires no sign-up, and works entirely in your browser.Can I use this template as a sole trader?
Yes. Include your own name (and trading name, if you use one) and your full address. You do not need a company number.Does this template support VAT invoices?
Yes. Add your VAT number and choose a VAT rate (20%, 5% or 0%) per line. The totals show net, VAT and gross separately.How do I download the invoice as a PDF?
Click 'Download PDF'. Your browser's print dialog will open — choose 'Save as PDF' as the destination to save a clean, printable copy.Is my invoice data stored anywhere?
No. Everything stays in your browser. PoundKit does not send invoice data to a server.Do invoice numbers have to be sequential?
Yes. HMRC requires invoice numbers to be unique and sequential, with no gaps. A common format is INV-YYYY-0001, INV-YYYY-0002, and so on.